Our devices are a big part of our daily lives: work, fun, and staying in touch.
In this article, you will learn how to organise your devices for productivity and get more done.
Why is device organisation important?
Messy devices slow us down and make it tough to find what we need. An organised device makes for a faster, much more productive experience while reducing stress and preserving time.
How does clutter impact productivity?
Clutter on devices adversely influences productivity. It forces you to waste precious time searching through files. It could make computers run slower, too, building frustration and making less work being done.
What are the benefits of organised devices?
Using organised devices has several benefits. They help us find things quickly, work efficiently, feel less stressed, and have more free time.
Now let’s look into 8 ways to organise your device for better productivity.
1. How can you declutter your home screen?
Remove unused apps
Look at your home screen and remove the applications you never use – this makes it easier to find the ones you need.
Group similar apps
Gather similar apps into folders to keep your home screen neat and clean. You can find applications much quicker this way.
Use a minimalist wallpaper
Use a simple wallpaper to help you focus on your apps and tasks.
2. How do you organise your files and folders?
Set up a Logical Folders
Set up file types in folders and label them appropriately. This would make access easier and faster.
Naming your files descriptively
Clearly label the name of the file. Attach dates or names of projects for easy location of files.
House clean now and then
Trash the old and irrelevant files. Get some space cleared out to reduce clutter.
3. How could you organise your email?
Create Folders and Labels
Create folders for different kinds of emails. Label and categorise them accordingly to help keep your inbox organised.
Unsubscribe from Unwanted Emails
Remove your name from email lists you never read. This cleans up your inbox pretty quickly.
Use the Two-Minute Rule
If an email can be handled within two minutes, then do so immediately. This helps you avoid accumulating small tasks.
4. How Can You Optimise Your Browser?
Organize Bookmarks
Sort your bookmarks into folders and delete ones you don’t use to make finding websites easier.
Use browser extensions wisely
Only keep extensions you use often – too many can slow down your browser.
Clear your cache regularly
This helps your browser run faster while freeing up space on your device.
5. What are good ways to manage passwords?
Use a password manager
This tool securely vaults all your passwords. You only have to remember one master password.
Generate strong, unique passwords
Use a different password for every account. Make them long and complicated to help keep your accounts secure.
Enable two-factor authentication
This adds an extra layer of protection to your accounts, making them harder to break into. 2FA should be turned on wherever it’s available.
6. How can you streamline your notifications?
Turn off unnecessary notifications
Only retain notifications from important apps. This decreases distractions.
Set specific times to check notifications
Don’t view notifications throughout the day. Decide on certain times of the day to view notifications. In this way, you will be able to concentrate on your work.
Use ‘Do Not Disturb’ mode
Switch this on when you really need to focus on something. This blocks all your notifications for a certain period.
7. What is the best type of data backup?
Utilise cloud storage
Store important files in the cloud to keep them safe and easy to access.
Set up automatic backups
Make your device backup files regularly to ensure you don’t lose important data.
Keep multiple copies of important files
Store critical files in more than one location to protect against data loss.
8. How can you maintain your device’s health?
Update software regularly
Keep your applications and operating system updated. This will enhance the performance and security of your devices.
Run virus scans regularly
Run virus scans using antivirus software to check for threats. This will help keep your device safe from any kind of threat.
Clean your device physically
Dust and dirt can slow down your device. Cleaning it regularly will help keep it in good shape.
Organising your devices takes some time and effort, but it is really worth the investment – you’ll be more productive and less stressed. Try at least one from this list, and then, once you get comfortable, try some more.
Remember, everybody has different needs, so do what will work best for you.
If you need help organising your devices for productivity, feel free to reach out to us. Contact us now for personalised advice on boosting your office productivity.